John Snow, Inc. (JSI), a US based international public health consulting firm that manages four projects/contracts through its integrated office in Abuja, Nigeria. Through the Partnership for Supply ChainManagement consortium, JSI implements the Supply Chain Management System (SCMS) project for the US Government as part of the US President’s Emergency Plan for AIDS Relief (PEPFAR). The purpose is to establish and operate a safe, secure, reliable and sustainable supply chain management system to procure pharmaceutical and other products needed for the care and treatment of persons with HIV/AIDS and related infections. JSI implements the USAID /DELIVER PROJECT, funded by the United States Agency for International Development (USAID), a global technical assistance project aimed at increasing the availability of essential health supplies through procurement services and assistance designed to strengthen health commodity supply chains in developing countries.
HUMAN RESOURCES ASSISTANT
Ensure that all personnel records are up-to-date and filed appropriately both manually and electronically.
Assist in organizing appropriate HR record keeping system, internal and External communications, and team administration.
Follow-up to ensure that all HR documents are signed by relevant parties.
Assist in preparing reference letters to referees and collate reports for candidates’ personnel files.
Print and package new hire orientation programs.
In consultation with the HR Administrator, invite selected candidates for interviews and ensure that candidates have proper documentation during interviews.
Liaise with the HR Administrator to provide logistic support for entitled new hires and interview candidates.
Assist in the monitoring of timesheets and tracking of performance assessment forms.
Track employee changes such as; change of address, change in job title, dependants, name, etc.
Collect and collate required data/documentation for the health insurance scheme, including completed forms, duly labeled passports, birth certificates or sworn declarations, and document each in individual personnel files.
Ensure that individual personnel file documentations physically correspond with the number of dependents claimed by any one employee under the scheme.
Perform other duties as assigned.
Bachelor’s degree in Human Resources Management, Business/Public Administration or related discipline with at least 2-3 years experience in the areas outlined.
Ability to maintain confidentiality for sensitive human resource issues or projects and use a high sense of judgment to execute duties and responsibilities.
Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infections.
Ability to work well with other staff in developing and maintaining compatibility among project staff.
Ability to take initiative and exhibit traits of courtesy, cooperation, respect and customer service.
Strong computer skills, including proficiency in the use of Microsoft Office applications, especially word processing and spreadsheet packages (Word, Excel, PowerPoint).
Excellent written, oral and interpersonal communication skills.
Experience with both hard copy and electronic filing systems.
Experience in an international organization or NGO will be an added advantage.
Interested applicants should submit cover letter and resume by e-mail to: firstname.lastname@example.org
Oversee local procurement of equipment and supplies in compliance with USG and JSI procurement guidelines obtain quotations, VAT exemptions and all other documentation required in compliance with USAID and JSI regulations
Work with drivers to ensure regular maintenance of all vehicles and ensure that vehicle logbooks are up-to-date
Oversee maintenance of all office supplies and equipment, including scheduling of routine maintenance of the office as well as inventory and oversight of procurements
Assist in organizing workshop, training and meetings requests. copied
Review office security procedures including issuance of office key, lockdown of office at close of business, etc
Prepare and regularly update office emergency preparedness plan and procedures, including office management in event of evacuation of expatriate staff
Applicants for this position must possess the following minimum skills and qualifications:
Bachelor’s degree in Business/Public Administration or related discipline with at least 2-3 years experience in the areas outlined
Strong computer skills, including proficiency in the use of Microsoft Office applications (Word, Excel, PowerPoint)
Experience in office management
Strong English language verbal and written communications skills
Experience in inventory management
Ability to work in a team and exhibit traits of courtesy, cooperation, respect and customer service
Experience in an international organization or NGO will be an added advantage
Interested applicants should submit cover letter and resume by e-mail to: email@example.com
Manage the JSI field accounts system, review chart of accounts, and generate QuickBook (QB) reports as needed for project reporting, budgeting and forecasting.
Regularly update QuickBooks, prepare bank account reconciliation and resolve account variances in compliance with ail US Government (USG) and JSI financial management and accounting policies and regulations.
Process expense reports, travel advances and retirements; prepare vouchers, review receipts and other supporting documentation to ensure accuracy before forwarding for payment.
Prepare local staff payroll and accompanying schedules (tax, pension) and ensure compliance with all project legal requirements, including employee taxes, pension fund contributions and VAT exemptions.
Ensure all financial transactions are completed accurately in full compliance with USG and JSI requirements, and within established timelines.
Assist the Associate Director Finance in the analysis, development and documentation of internal processes and controls and ensure compliance with all USG and JSI financial management and accounting policies and regulations.
Ensure timely and responsive communication with JSI HQ based field office support staff and assist in the development and monitoring of the project budget.
Reconcile and track outstanding advances, update inventory logs, monitor projects expenses and track expenditures and accruals.
Provide support and guidance to program and other administrative staff in accordance with JSI policy and procedures.
Travel to field offices, training sites and other field locations when required.
Develop and maintain effective professional relationship with JSI’s local banking institutions.
Engage in financial and related tasks as required by the Associate Director Finance.
Applicants for this position must be Nigerian nationals or residents.
A degree in accounting and/or financial management.
At least 5 years of financial experience.
Experience with QuickBooks strongly preferred.
Proficiency in Microsoft Word and Excel.
Experience and knowledge of Nigerian tax laws.
Financial experience with a USAID-funded project and knowledge of USAID rules and regulations will be an advantage.
Ability to take initiative and to work in teams.
Excellent verbal and written communication skills.
Interested applicants should submit cover letter and resume by e-mail to: firstname.lastname@example.org
DUE DATE: 8th August, 2012.