Post Date:
2012-08-03/Desired Course(s): Not Specified/Application Deadline: August 31, 2012/Experience:
3-5 yrs /Job Status:
fulltime /Location:Abuja
The Open
Society Foundations work to build vibrant and tolerant democracies whose
governments are accountable to their citizens. To achieve this mission, the
Foundations seek to shape public policies
that assure greater fairness in
political, legal, and economic systems and safeguard fundamental rights. On a
local level, the Open Society Foundations implement a range of initiatives to advance
justice, education, public health, and independent media. At the same time, we
build alliances across borders and continents on issues such as corruption and
freedom of information. The Foundations place a high priority on protecting and
improving the lives of people in marginalized communities.
The Open Society Initiative for West Africa
(OSIWA) is an advocacy and grant making foundation that forms part of the
global Open Society Foundations Network. OSIWA is based in Dakar, Senegal and
works to support the creation of open societies in West Africa marked by
functioning democracy, good governance, rule of law, basic freedoms, and
widespread civic participation. It has offices in Abuja, Monrovia, Freetown and
Conakry.
Purpose:
The HRA contributes to the accomplishment of
Human Resources practices and objectives that will provide an
employee-oriented, high performance culture that emphasizes empowerment,
quality, productivity and standards, goal attainment, and the recruitment and
ongoing development of a superior workforce. The HRA helps with the
implementation of services, policies and compliance with OSIWA’s mission and
values; and programs through HR staff; reports to the HR Manager, and assists
the Foundation Staff and Country Office with local HR issues.
Job Title:
Human Resources & Administration Assistant (HRAA)
Location:
Abuja
Duties and
Responsibilities:
The Human Resources Assistant assists with the
administration of the day-to-day operations of HR functions and duties through
the implementation of OSIWA’s Human Resource Strategy by undertaking all
administrative functions to support the recruitment, performance evaluation and
processes identified in the HR Strategy. The Human Resources Assistant carries
out responsibilities in some or all of the following functional areas:
Perform a wide variety of responsible
clerical, technical, administrative and office support duties in support of the
Foundation and Country Office HR Unit.
Under the supervision of Dakar, Senegal HR
Unit, plan and coordinate Country Office recruitments; prepare job
descriptions, announcements and advertisements; maintain eligible candidate
lists; and coordinate post-offer pre employment or other pre employment
screenings as may be required.
Maintain personnel records ensuring timely and
accurate records.
Log, track and perform the initial review of
certain contracts.
Remain current on legal and related issues
affecting international foundations operating in Nigeria.
Track projects for Country Office staff:
develop, organize and maintain files, databases, and project records,
anticipate information needs of the staff, provide background information,
assemble materials for meetings and follow-up with deadline reminders.
Understand the work flow of the Foundation and
Country Office units and operations departments to anticipate and meet
information needs.
Assist in organizing staff and consultants
travels: invitation letters, visa documents, travel insurance and any other
logistics;
Maintain comprehensive understanding of the
work flow of the Foundation and Country Office staff: keep current about
administrative systems used, understand scheduling issues, assist with
projects, and communicate regularly with senior management and staff.
Participate in activities and meetings and
perform other tasks as assigned, including serving on foundation-wide
committees and assisting with HR training of employees.
Assist in the preparation of the agenda and
administration for Country Office meetings.
Implement document retention policies for
Foundation and Country Office staff.
Provide assistance to all OSIWA staff on
administrative matters relating to medical/health programs. Follow-up on staff
medical health insurance coverage by assisting OSIWA employees with
administrative paperwork connected with admission, payment of bills, and claims
for reimbursement to be honored by the Insurance Company within due deadline.
Assist in the work of administering the
insurance plan such as enrolling new employees ensuring they complete the
registration form, discontinuing separating employees and notifying the
insurance company for reimbursement of non covered period.
Prepare Payment Requests for employees'
medical expenses reimbursement. Relate with Finance department for full
reconciliation of HR and finance records related to medical coverage;
Assist in processing children school fees
payment by checking on invoices and raising Payment Requests;
Handle special projects, conduct legal
research and draft memorandum and letters, as requested.
Accountability:
The Human Resources Assistant will be accountable to the Human Resources
Manager and the Country Officer.
Qualifications:
BA or equivalent in Organization and HR
management;
Experience of at least 3 years working in
international organizations and/or NGOs;
Strong knowledge of labor law and practices in
Nigeria.
Comprehensive knowledge of Human Resources
policies and procedures.
Excellent English level and good working level
in French.
Good organizational skills with capacity to
carry out several tasks with minimum supervision in a fast-paced, hectic
environment.
Flexible and willing to work long hours.
Excellent team skills. Good computer skills.
Skills:
Demonstrated commitment to office management.
Experience in office management, staff
supervision, computer skills (MS Word, Excel and PowerPoint), knowledge of
basic accounting, excellent interpersonal and communication skills, as well as
the ability to learn quickly and expand scope of functions.
Language
proficiency:
Complete fluency in English and a good working
knowledge of French.
Additional
requirements:
Pleasant, diplomatic manner and disposition in
interaction with officials at all levels and with the general public;
Integrity, professional discretion and ability to handle confidential
information; Ability to assume ultimate responsibility, work under pressure;
Ability and volition to work extended hours and undertake professional travels.
Applicants must be based in Abuja, Nigeria
To Apply: send resume (in English), cover
letter, brief writing sample and salary requirements, by cob 13 August 2012 to:
osiwarecruitment@osiwa.org
CORRECTION: PLEASE NOTE THAT THE DEADLINE FOR
APPLICATIONS IS AUGUST 13th, NOT AUGUST 3rd AS PREVIOUSLY INDICATED. WE
APOLOGIZE FOR THE ERROR.
Note: Due to the number of applications we
receive, only shortlisted applicants will be contacted by OSIWA.
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