VACANCIES, GOZIEM CHAMBERS & LEGAL CONSULTANTS, THURSDAY 2, AUGUST 2012 OFFICE MANAGER

LOCATION: Abuja  

 REMUNERATION: N400, 000 – N600, 000 + 2.5% Commission. 

 The Office Manager reports to the Principal Partner & CEO and is responsible for providing office management services to the Company.

This includes maintaining office services, efficiency, supervising office staff and maintaining office records.

RESPONSIBILITIES

1. MAINTAIN OFFICE SERVICES

Main Activities

Establish standards and procedures

Organize office operations and procedures

Supervise office staff

Prepare time sheets

Control correspondence

Review and approve supply requisition

Liaise with other organisations, agencies and groups

Maintain office equipment.

2. SUPERVISE OFFICE STAFF

Main Activities:

Assign and monitor clerical and secretarial functions

Recruit and select office staff

Orient and train employees

Provide on the job training opportunities

Supervise staff

Evaluate staff performance

Coaching and disciplining staff

3. MAINTAIN OFFICE RECORDS

Main Activities

Design filing system

Ensure filing systems are maintained and up to date

Define procedures for record retention

Ensure protection and security of files and records

Ensure effective transfer of files and records

Ensure personnel files are up to date and secured

4. MAINTAIN OFFICE EFFICIENCY

Main Activities

Plan and implement office systems, layout and equipment procurement

Maintain and replenish inventory

Check stock to determine inventory levels

Anticipate needed supplies

Verify receipt of supply

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

Knowledge of office administration

Knowledge of human resource management and supervision

Ability to maintain a high level of accuracy in preparing and entering information

Knowledge and use of accounting software packages: QuickBooks, Peachtree etc.

Knowledge and use of Management Information packages.

SKILLS:

Excellent interpersonal skills

Team building skills

Analytical and problem solving skills

Decision making skills

Effective verbal and listening communications skills

Attention to detail and high level of accuracy

Very effective organizational skills

Effective written communications skills

Computer skills including the spreadsheet and word-processing programs, PowerPoint presentation at a highly proficient level.

Stress management skills

Time management skills

BUSINESS DEVELOPMENT

Identifying and developing business opportunities for the Company

OVERALL:

Prepare business plans, proposals, as well as annual work plans

Lead and develop staff by identifying training needs

Define and follow-up of yearly, quarterly, monthly, weekly and daily targets

Develop and implement strategies for new products and service

Determine new opportunities by analyzing business needs

Provide direction, guidance to ensure alignment with the Company’s strategies

ACCOUNT MANAGEMENT:

Increase the involvement with existing client

Develop and deliver the business plans through carrying out of research, formulate market analysis and deliver accurate business reports.

Serve as a lead facilitator both internally and externally for clients.

Develop and manage client communication tools such as the corporate website

BUSINESS DEVELOPMENT AND MARKETING:

Pro-actively hunt for target organizations and establish communications with those businesses that can be of need of the Company’s services.

Further develop multi-tier relationships to organically grow the clients’ accounts.

Implement business models so as to create new ventures.

Forecast long and short range market potentials in the Northern region for analysis

Adopt a hands-on approach in monitoring the implementation and execution of marketing programmes

Organize presentations for these target markets for them to buy in.

QUALIFICATIONS AND EXPERIENCE

Bachelor Degree or preferably a Master Degree in Business Administration or related courses.

Minimum of 5 years, preferably with relevant experience in similar industry.

Excellent negotiation skills.

High commercial acumen.

Knowledge in Product Development.

Outstanding needs analysis, positioning, business justification and closing skills.

Superior presentation and excellent oral and written communication skills.

Applicants should not be below 30 years of age.

Travel is essential.

TO APPLY

Interested applicants are requested to send their most recent curriculum vitae to: goziemchambers2011@yahoo.com with a letter of intention within one week of this advertisement.

DUE DATE: August 6, 2012.