John Snow, Inc. (JSI), a US based international public
health consulting firm that manages four projects/contracts through its
integrated office in Abuja, Nigeria. Through the Partnership for Supply Chain
Management consortium, JSI implements the Supply Chain Management System (SCMS)
project for the US Government as part of the US President’s Emergency Plan for
AIDS Relief (PEPFAR). The purpose is to establish and operate a safe, secure,
reliable and sustainable supply chain management system to procure
pharmaceutical and other products needed for the care and treatment of persons
with HIV/AIDS and related infections. JSI implements the USAID /DELIVER
PROJECT, funded by the United States Agency for International Development
(USAID), a global technical assistance project aimed at increasing the
availability of essential health supplies through procurement services and
assistance designed to strengthen health commodity supply chains in developing
countries.
HUMAN RESOURCES ASSISTANT
RESPONSIBILITIES:
Ensure that all personnel records are up-to-date and filed
appropriately both manually and electronically.
Assist in organizing appropriate HR record keeping system,
internal and External communications, and team administration.
Follow-up to ensure that all HR documents are signed by
relevant parties.
Assist in preparing reference letters to referees and
collate reports for candidates’ personnel files.
Print and package new hire orientation programs.
In consultation with the HR Administrator, invite selected candidates
for interviews and ensure that candidates have proper documentation during
interviews.
Liaise with the HR Administrator to provide logistic support
for entitled new hires and interview candidates.
Assist in the monitoring of timesheets and tracking of
performance assessment forms.
Track employee changes such as; change of address, change in
job title, dependants, name, etc.
Collect and collate required data/documentation for the
health insurance scheme, including completed forms, duly labeled passports,
birth certificates or sworn declarations, and document each in individual
personnel files.
Ensure that individual personnel file documentations
physically correspond with the number of dependents claimed by any one employee
under the scheme.
Perform other duties as assigned.
QUALIFICATION/EXPERIENCE:
Bachelor’s degree in Human Resources Management,
Business/Public Administration or related discipline with at least 2-3 years
experience in the areas outlined.
Ability to maintain confidentiality for sensitive human
resource issues or projects and use a high sense of judgment to execute duties
and responsibilities.
Sensitivity to cultural differences and understanding of the
political and ethical issues surrounding HIV infections.
Ability to work well with other staff in developing and
maintaining compatibility among project staff.
Ability to take initiative and exhibit traits of courtesy,
cooperation, respect and customer service.
Strong computer skills, including proficiency in the use of
Microsoft Office applications, especially word processing and spreadsheet
packages (Word, Excel, PowerPoint).
Excellent written, oral and interpersonal communication
skills.
Experience with both hard copy and electronic filing
systems.
Experience in an international organization or NGO will be
an added advantage.
TO APPLY
Interested applicants should submit cover letter and resume
by e-mail to: hr@ng.jsi.com
ADMINISTRATIVE ASSISTANT
RESPONSIBILITIES:
Oversee local procurement of equipment and supplies in
compliance with USG and JSI procurement guidelines obtain quotations, VAT
exemptions and all other documentation required in compliance with USAID and
JSI regulations
Work with drivers to ensure regular maintenance of all
vehicles and ensure that vehicle logbooks are up-to-date
Oversee maintenance of all office supplies and equipment,
including scheduling of routine maintenance of the office as well as inventory
and oversight of procurements
Assist in organizing workshop, training and meetings
requests. copied
Review office security procedures including issuance of
office key, lockdown of office at close of business, etc
Prepare and regularly update office emergency preparedness
plan and procedures, including office management in event of evacuation of
expatriate staff
QUALIFICATION/EXPERIENCE:
Applicants for this position must possess the following
minimum skills and qualifications:
Bachelor’s degree in Business/Public Administration or
related discipline with at least 2-3 years experience in the areas outlined
Strong computer skills, including proficiency in the use of
Microsoft Office applications (Word, Excel, PowerPoint)
Experience in office management
Strong English language verbal and written communications
skills
Experience in inventory management
Ability to work in a team and exhibit traits of courtesy,
cooperation, respect and customer service
Experience in an international organization or NGO will be
an added advantage
TO APPLY
Interested applicants should submit cover letter and resume
by e-mail to: admin@ng.jsi.com
ACCOUNTANT
RESPONSIBILITIES:
Manage the JSI field accounts system, review chart of
accounts, and generate QuickBook (QB) reports as needed for project reporting,
budgeting and forecasting.
Regularly update QuickBooks, prepare bank account
reconciliation and resolve account variances in compliance with ail US
Government (USG) and JSI financial management and accounting policies and regulations.
Process expense reports, travel advances and retirements;
prepare vouchers, review receipts and other supporting documentation to ensure
accuracy before forwarding for payment.
Prepare local staff payroll and accompanying schedules (tax,
pension) and ensure compliance with all project legal requirements, including
employee taxes, pension fund contributions and VAT exemptions.
Ensure all financial transactions are completed accurately
in full compliance with USG and JSI requirements, and within established
timelines.
Assist the Associate Director Finance in the analysis,
development and documentation of internal processes and controls and ensure
compliance with all USG and JSI financial management and accounting policies
and regulations.
Ensure timely and responsive communication with JSI HQ based
field office support staff and assist in the development and monitoring of the
project budget.
Reconcile and track outstanding advances, update inventory
logs, monitor projects expenses and track expenditures and accruals.
Provide support and guidance to program and other
administrative staff in accordance with JSI policy and procedures.
Travel to field offices, training sites and other field
locations when required.
Develop and maintain effective professional relationship
with JSI’s local banking institutions.
Engage in financial and related tasks as required by the
Associate Director Finance.
QUALIFICATION/EXPERIENCE:
Applicants for this position must be Nigerian nationals or
residents.
A degree in accounting and/or financial management.
At least 5 years of financial experience.
Experience with QuickBooks strongly preferred.
Proficiency in Microsoft Word and Excel.
Experience and knowledge of Nigerian tax laws.
Financial experience with a USAID-funded project and
knowledge of USAID rules and regulations will be an advantage.
Ability to take initiative and to work in teams.
Excellent verbal and written communication skills.
TO APPLY
Interested applicants should submit cover letter and resume
by e-mail to: accountant@ng.jsi.com
DUE DATE: 8th August, 2012.
No comments:
Post a Comment