John Snow,
Inc. (JSI), a US based international public health consulting firm that manages
four projects/contracts through its integrated office in Abuja, Nigeria.
Through the Partnership for Supply Chain Management consortium, JSI implements
the Supply Chain Management System (SCMS) project for the
US Government as part
of the US President’s Emergency Plan for AIDS Relief (PEPFAR). The purpose is
to establish and operate a safe, secure, reliable and sustainable supply chain
management system to procure pharmaceutical and other products needed for the
care and treatment of persons with HIV/AIDS and related infections. JSI
implements the USAID /DELIVER PROJECT, funded by the United States Agency for
International Development (USAID), a global technical assistance project aimed
at increasing the availability of essential health supplies through procurement
services and assistance designed to strengthen health commodity supply chains
in developing countries.
HUMAN
RESOURCES ASSISTANT
RESPONSIBILITIES:
Ensure that
all personnel records are up-to-date and filed appropriately both manually and
electronically.
Assist in
organizing appropriate HR record keeping system, internal and External
communications, and team administration.
Follow-up to
ensure that all HR documents are signed by relevant parties.
Assist in
preparing reference letters to referees and collate reports for candidates’
personnel files.
Print and
package new hire orientation programs.
In consultation
with the HR Administrator, invite selected candidates for interviews and ensure
that candidates have proper documentation during interviews.
Liaise with
the HR Administrator to provide logistic support for entitled new hires and
interview candidates.
Assist in
the monitoring of timesheets and tracking of performance assessment forms.
Track
employee changes such as; change of address, change in job title, dependants,
name, etc.
Collect and
collate required data/documentation for the health insurance scheme, including
completed forms, duly labeled passports, birth certificates or sworn
declarations, and document each in individual personnel files.
Ensure that
individual personnel file documentations physically correspond with the number
of dependents claimed by any one employee under the scheme.
Perform
other duties as assigned.
QUALIFICATION/EXPERIENCE:
Bachelor’s
degree in Human Resources Management, Business/Public Administration or related
discipline with at least 2-3 years experience in the areas outlined.
Ability to
maintain confidentiality for sensitive human resource issues or projects and
use a high sense of judgment to execute duties and responsibilities.
Sensitivity
to cultural differences and understanding of the political and ethical issues
surrounding HIV infections.
Ability to
work well with other staff in developing and maintaining compatibility among
project staff.
Ability to
take initiative and exhibit traits of courtesy, cooperation, respect and
customer service. copied from: www.nigerianbestforum.com
Strong
computer skills, including proficiency in the use of Microsoft Office
applications, especially word processing and spreadsheet packages (Word, Excel,
PowerPoint).
Excellent
written, oral and interpersonal communication skills.
Experience
with both hard copy and electronic filing systems.
Experience
in an international organization or NGO will be an added advantage.
TO APPLY
Interested
applicants should submit cover letter and resume by e-mail to: hr@ng.jsi.com
ADMINISTRATIVE
ASSISTANT
RESPONSIBILITIES:
Oversee
local procurement of equipment and supplies in compliance with USG and JSI
procurement guidelines obtain quotations, VAT exemptions and all other
documentation required in compliance with USAID and JSI regulations
Work with
drivers to ensure regular maintenance of all vehicles and ensure that vehicle
logbooks are up-to-date
Oversee
maintenance of all office supplies and equipment, including scheduling of
routine maintenance of the office as well as inventory and oversight of procurements
Assist in
organizing workshop, training and meetings requests.
Review
office security procedures including issuance of office key, lockdown of office
at close of business, etc
Prepare and
regularly update office emergency preparedness plan and procedures, including
office management in event of evacuation of expatriate staff
QUALIFICATION/EXPERIENCE:
Applicants
for this position must possess the following minimum skills and qualifications:
Bachelor’s
degree in Business/Public Administration or related discipline with at least
2-3 years experience in the areas outlined
Strong
computer skills, including proficiency in the use of Microsoft Office
applications (Word, Excel, PowerPoint)
Experience
in office management
Strong
English language verbal and written communications skills
Experience
in inventory management
Ability to
work in a team and exhibit traits of courtesy, cooperation, respect and
customer service
Experience
in an international organization or NGO will be an added advantage
TO APPLY
Interested
applicants should submit cover letter and resume by e-mail to: admin@ng.jsi.com
ACCOUNTANT
RESPONSIBILITIES:
Manage the
JSI field accounts system, review chart of accounts, and generate QuickBook
(QB) reports as needed for project reporting, budgeting and forecasting.
Regularly
update QuickBooks, prepare bank account reconciliation and resolve account
variances in compliance with ail US Government (USG) and JSI financial
management and accounting policies and regulations.
Process
expense reports, travel advances and retirements; prepare vouchers, review
receipts and other supporting documentation to ensure accuracy before
forwarding for payment.
Prepare
local staff payroll and accompanying schedules (tax, pension) and ensure
compliance with all project legal requirements, including employee taxes,
pension fund contributions and VAT exemptions.
Ensure all
financial transactions are completed accurately in full compliance with USG and
JSI requirements, and within established timelines.
Assist the
Associate Director Finance in the analysis, development and documentation of
internal processes and controls and ensure compliance with all USG and JSI
financial management and accounting policies and regulations.
Ensure
timely and responsive communication with JSI HQ based field office support
staff and assist in the development and monitoring of the project budget.
Reconcile
and track outstanding advances, update inventory logs, monitor projects
expenses and track expenditures and accruals.
Provide
support and guidance to program and other administrative staff in accordance
with JSI policy and procedures.
Travel to
field offices, training sites and other field locations when required.
Develop and
maintain effective professional relationship with JSI’s local banking
institutions.
Engage in
financial and related tasks as required by the Associate Director Finance.
QUALIFICATION/EXPERIENCE:
Applicants
for this position must be Nigerian nationals or residents.
A degree in
accounting and/or financial management.
At least 5
years of financial experience.
Experience
with QuickBooks strongly preferred.
Proficiency
in Microsoft Word and Excel.
Experience
and knowledge of Nigerian tax laws.
Financial
experience with a USAID-funded project and knowledge of USAID rules and
regulations will be an advantage.
Ability to
take initiative and to work in teams.
Excellent
verbal and written communication skills.
TO APPLY
Interested
applicants should submit cover letter and resume by e-mail to:
accountant@ng.jsi.com
DUE DATE:
8th August, 2012.
No comments:
Post a Comment