The United
Nations Population Fund (UNFPA), the leading UN organization in Reproductive
Health and Population and Development, is recruiting personnel for the
following positions in the Decentralized Officers in Imo, Benue, Sokoto,
Adamawa, Borno Abia, Kaduna and Ogun States and Abuja
JOB TITLE:
PERSONAL ASSISTANT TO THE RESIDENT REPRESENTATIVE (ICS 06)
DUTIES AND
RESPONSIBILITIES
Under the
guidance of the UNFPA Resident Representative. The personal Assistant ensures
the effective functioning of the representative office. He/she works closely
with program,
Administrative
and Finance staff. performing administrative duties. managing confidential
files and coordinating briefing materials and arranging the agenda of the
Representative
The Personal
Assistant To The Resident Representative
Receives
screens and route correspondence, attaches necessary background information and
maintains a follow-up system with Units as requested.
Assists in
the dissemination of information, acting as contact point with other Agencies.
Drafts
routine correspondence some of a highly confidential nature, on a variety of
sUbjects, ensuring that spelling. punctuation and format are correct for
signature of the Resident Representative.
Arranges
meetings with high-ranking officials and organizes the logistics of official
receptions given by the Head of Office.
Maintains a
database of addresses, phone and fax numbers of Government Officials, NGOs and
the Diplomatic Corps.
Prepares
briefing materials for use at meetings and official missions or special trips.
Receives
screens and routes correspondences, attaches necessary background information
and maintain follow-up.
Coordinates
travel arrangements, liaises with the Travel and Finance Units.
Proof reads
and clears correspondence for conformity with established procedures and
accuracy of statements before being signed by the Representative.
Prepare
travel/Semi Travel plans for the Representative and the CO. and forward to ARO.
Close and
send diplomatic pouch.
Prepare note
verbale/letter announcing the Representative s mission outside and return to
the duty station to UN Agencies, Diplomatic offices and Embassies.
Organize
weekly SMT meetings and other meetings for the Representative.
Participate
in Meetings as directed by the Representative.
Prepare
Rep's daily itinerary and collate CO and zonal offices weekly planner.
Disseminate
circulars and information flow to the POs and the zonal offices as and when
necessary.
Prepare
monthly calendar to RC's office indicating availability of Rep. in duty station
for RCa.1.
Raise
requisitions for the CO as and when necessary.
Act liaison
role between the units in the office and the zonal offices.
Perform any
other task that may be assigned by the Rep from time to time.
FUNCTIONAL
COMPETENCIES
Business
Acumen
Organizational
awareness
Job
knowledge/technical expertise
Integrity/Commitment
to mandate Knowledge sharing/Continuous learning
Valuing
diversity
Working in
teams
Conflict and
self management
Empowerment/Developing
people/Performance management Analytical and strategic thinking
Results
orientation/Commitment to excellence Appropriate and transparent decision
making
The ideal
candidate should
Be a
Nigerian national (Male or Female).
Possess
University degree in Secretarial Administration or in other related field
preferred.
Possess a
minimum of 6 - 8 years or more of related work experience preferably in public
or private sector organization
Have an
excellent organizational and time management skills
Have the
ability to establish and maintain harmonious relationships with colleagues and
other bilateral partners
Have the
ability to perform well under pressure and flexibility in handling unexpected
work assignments as and when necessary
Be
excellence minded and have the ability to work in team and a multi cultural
environment
Possess good
writing and communication skills.
Have good
working knowledge of MS Office applications
How to
Apply:
Step 1: Go
to the website: www.supertubeng.com
Step 2:
Register for FREE
Step 3:
Click on the "My Home" link then Click on the "Apply
Online" link to Apply
No comments:
Post a Comment